Automotive Services

Keeping vehicles on the road, one work order at a time.

THE FINANCIAL REALITY

The work in the bays is only half of running a shop.

Every vehicle starts with a work order. Parts get ordered, technicians do the work, and most customers pay at pickup. Fleet accounts and insurance claims pay on their own schedule.

Card payments land in the bank a day or two later, minus processing fees, so deposits rarely match the day’s invoices. Parts returns, core charges, and warranty work add entries of their own.

Each month, we connect every work order to its parts, labor, and payment and reconcile your bank and card accounts, so you can see what the shop earned.

Work Orders & Billing

Estimates, work orders, and invoices kept together from write-up to checkout.

Parts & Purchases

Supplier invoices, returns, and core charges matched to the work orders they went into.

Technician Labor

Flat-rate and clock hours assigned to the work orders they were worked on.

Receivables & Deposits

Customer balances, card settlements, and bank deposits reconciled each month.

WHO WE SUPPORT

Whatever rolls through your bay doors.

Whether you run one location or several, each vehicle is tracked from drop-off to pickup.

General Repair & Maintenance

Diagnostics, oil changes, brakes, and engine work.

Collision & Body

Dent repair, paint, frame work, and insurance claims.

Tire & Wheel

Mounting, balancing, alignments, and TPMS service.

Auto Glass

Windshields, chip repair, and ADAS camera calibration.

Detailing & Reconditioning

Interior cleaning, paint correction, coatings, and dealer prep.

Fleet & Commercial

Scheduled maintenance and repairs for company vehicles.

SHOP PERFORMANCE

A full schedule isn’t the same as a profitable month.

Once parts, shop supplies, and technician labor are recorded against the work they went into, monthly reporting shows gross profit before the cost of keeping the doors open.

Parts and labor sales reported separately, so you can see the margin on each.

Each work order's costs recorded against its own sale.

Gross profit reported before rent, insurance, and other overhead.

ILLUSTRATIVE SHOP OVERVIEWMonthly service revenue and direct costs

EXAMPLE

SERVICE REVENUE$40,000

Parts & shop supplies$11,200

Technician labor$8,000

Gross profit$20,800

Gross profit marginGross profit ÷ service revenue52%

Illustrative figures only. Gross profit excludes rent, administrative expenses, insurance, financing costs, depreciation, and income taxes. Actual results depend on the records submitted and cost classifications.

WHO PAYS

Not every payment comes from the customer.

Each payment is recorded against its work order, so you can see what's outstanding from each payer.

Customers

Card, cash, and check at the counter.

Insurance Claims

Insurer payments, deductibles, and supplements on collision and glass work.

Fleet Accounts

Charge accounts billed and paid on terms.

Warranty & Service Contracts

Manufacturer and extended-warranty reimbursements.

HOW WE HELP

We handle the other half.

Start with one service or combine them, from the parts counter to the monthly close.

QUESTIONS BEHIND THE WORK

What shop owners want to know by month-end.

Your monthly reports put the answers in one place.

How much came from labor versus parts?

What was the shop's gross profit margin?

Which work orders are still open?

Which fleets, insurers, or customers still owe?

Which warranty claims haven't been paid yet?

What are card fees costing the shop?

GET STARTED

Let’s talk about your shop.

Schedule a consultation to discuss what your business needs.

Schedule a Consultation