Law Offices & Legal Practices
Solo attorneys, law firms, mediation practices, and legal support offices.
Professional Services
From appointment to bank deposit, we’ve got your books covered.
THE FINANCIAL REALITY
Your patients and clients come first. Your financial records need to keep up.
Law offices, dental practices, veterinary clinics, and other professional practices deliver very different services. Every one of them still has to bill for the work, collect what’s owed, manage costs, and know where the practice stands.
We bring matters, appointments, procedures, payroll, and daily operations together in one monthly process.
01
Services rendered
Every matter, visit, and procedure matched to a charge, so completed work makes it onto an invoice.
02
Receivables
Patient and client payments, insurance, retainers, and trust funds tracked through to collection, so you know who still owes what.
03
Cost tracking
Payroll, supplies, equipment, vendors, and overhead organized, so you know what it costs to run the practice and what goes into each service.
04
Reconciliation
Every deposit matched to the payments behind it, with trust accounts reconciled separately.
WHO WE SUPPORT
Accounting for the practices people rely on.
From client matters to patient appointments, every practice needs books built around how its work is delivered and paid for.
Dental & Orthodontic Practices
General dentistry, orthodontics, oral surgery, and specialty dental offices.
Veterinary Practices
General and specialty veterinary clinics, animal hospitals, and mobile veterinarians.
Medical & Healthcare Practices
Physician offices, physical therapy clinics, optometry practices, and outpatient providers.
Architecture & Engineering Firms
Architectural practices, engineering firms, surveying offices, and technical design consultants.
Consulting & Coaching Practices
Management consultants, executive coaches, and independent specialists.
TRUST ACCOUNTING (IOLTA)
Keep client funds separate, accounted for, and traceable.
For law offices that hold money on behalf of clients, including through Interest on Lawyers’ Trust Accounts (IOLTA), trust records take more than tracking deposits and withdrawals. Every transaction has to be recorded, assigned to the right client or matter, and supported by documentation.
A three-way trust reconciliation compares the adjusted bank balance, the trust cash ledger, and the combined balances of individual client ledgers. All three should agree. The attorney authorizes every disbursement. We record the activity, reconcile the account each month, identify discrepancies, and send you the results.
✓Track client deposits, authorized disbursements, and remaining trust balances
✓Maintain individual client ledgers that account for funds held on behalf of each client
✓Keep earned fees and operating funds out of the trust account
TRUST ACCOUNT ACTIVITY
Where the funds went
Select a practice area to review deposits, reimbursable expenses, earned fees, and its trust reconciliation.
RECONCILED
Opening trust balance$87,184.63
Client funds receivedInitial advance-fee retainer deposit+$10,000.00
Client funds receivedAdvance for translation costs · 3 pages × $45.00 per page+$135.00
Client reimbursable expenseI-130 online filing fee−$625.00
Earned fees transferredI-130 preparation · Attorney-approved invoice INV-26100087 · 4.0 hours × $300.00/hr−$1,200.00
Client reimbursable expenseI-130 mailing fee−$6.37
Client reimbursable expenseI-601A filing fee−$795.00
Earned fees transferredI-601A preparation · Attorney-approved invoice INV-26100087 · 16.0 hours × $300.00/hr−$4,800.00
Client reimbursable expenseI-601A mailing fee−$6.37
Ending trust account balance$89,886.89
THREE-WAY TRUST RECONCILIATION
MATCHED
Adjusted Bank Balance
$89,886.89
✓ Matched
Trust Cash Ledger
$89,886.89
✓ Matched
Total Client Ledgers
$89,886.89
✓ Matched
Illustrative firm-wide balances. Opening funds belong to existing clients; total client ledgers include the new retainer. No reconciling items.
Opening trust balance$241,736.28
Client funds receivedInitial advance-fee retainer deposit+$6,500.00
Client reimbursable expenseComplaint filing fee−$450.00
Earned fees transferredComplaint preparation · Attorney-approved invoice INV-26100088 · 3.0 hours × $300.00/hr−$900.00
Client reimbursable expenseWarning order attorney fee−$150.00
Client reimbursable expenseCertified records and copies−$150.00
Client reimbursable expenseCourt reporter retainer−$900.00
Client reimbursable expenseDeposition transcript fee−$250.00
Earned fees transferredCase research and deposition preparation · Attorney-approved invoice INV-26100088 · 4.0 hours × $300.00/hr−$1,200.00
Ending trust account balance$244,236.28
THREE-WAY TRUST RECONCILIATION
MATCHED
Adjusted Bank Balance
$244,236.28
✓ Matched
Trust Cash Ledger
$244,236.28
✓ Matched
Total Client Ledgers
$244,236.28
✓ Matched
Illustrative firm-wide balances. Opening funds belong to existing clients; total client ledgers include the new retainer. No reconciling items.
Opening trust balance$68,421.94
Client funds receivedInitial advance-fee retainer deposit+$3,900.00
Earned fees transferredArraignment and initial case assessment · Attorney-approved invoice INV-26100089 · 1.0 hour × $300.00/hr−$300.00
Earned fees transferredBond hearing representation · Attorney-approved invoice INV-26100089 · 1.5 hours × $300.00/hr−$450.00
Client reimbursable expenseCertified court record copies−$75.00
Earned fees transferredDiscovery review and case investigation · Attorney-approved invoice INV-26100089 · 2.0 hours × $300.00/hr−$600.00
Client reimbursable expenseDiscovery materials reproduction−$100.00
Earned fees transferredPretrial conference and motion preparation · Attorney-approved invoice INV-26100089 · 1.5 hours × $300.00/hr−$450.00
Client reimbursable expenseSubpoena service fees−$175.00
Ending trust account balance$70,171.94
THREE-WAY TRUST RECONCILIATION
MATCHED
Adjusted Bank Balance
$70,171.94
✓ Matched
Trust Cash Ledger
$70,171.94
✓ Matched
Total Client Ledgers
$70,171.94
✓ Matched
Illustrative firm-wide balances. Opening funds belong to existing clients; total client ledgers include the new retainer. No reconciling items.
Illustrative figures only. The attorney determines and authorizes earned fees and transfers under applicable rules. This is not a certification of trust account compliance.
MONTHLY REPORTING
Know where the practice stands each month.
Every close ends with reports built from reconciled records, so you can see what came in, what went out, and what’s still owed.
See the full picture.
Profit and loss, balance sheet, and statement of cash flows.
Know what’s still outstanding.
Open balances by patient, client, or insurer, sorted by how long they’ve been owed.
Track how the practice is doing.
Revenue by provider or service, collections against billings, and expenses month over month.
HOW WE HELP
Accounting support for the office behind your profession.
From daily bookkeeping to controller-level oversight, we handle the books behind a professional practice.
Bookkeeping
Record and reconcile financial activity, organize supporting documents, and track patient or client receivables and vendor payables.
Explore BookkeepingAccounting
Post adjusting entries, prepare monthly financial statements and management reports, and close each reporting period.
Explore AccountingController
Establish internal controls, close schedules, budgeting, and consistent reporting procedures.
Explore ControllerPayroll
Coordinate employee setup, payroll processing, deductions, and reporting with your payroll provider.
Explore PayrollBusiness Formation
Coordinate formation filings, registration records, and EIN applications for a new practice.
Explore Business FormationTHE QUESTIONS BEHIND THE WORK
Questions your books should answer.
You know your schedule and caseload by heart. Your numbers should be just as easy to read, without digging through bank statements or waiting until year-end.
?Are we billing for all the work we’re doing?
?Who owes us money, and how long have they owed it?
?Which insurers or clients take the longest to pay?
?Where is the money going each month?
?Is the service we perform most actually our most profitable?
?How much of the money in the bank is really ours?
GET STARTED
Let’s talk about your practice.
Schedule a consultation to walk through how your practice bills, gets paid, and keeps its books, and where we can help.